Enjoying Your Own Party

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Enjoying Your Own Party

A few years ago, I went to the best party that I have ever been to. It was my friend's wedding reception, and I can't even begin to tell you how much thought and planning she put into the event. She had activities for everyone, and the atmosphere was amazing. Ever since that day, I have been trying to make the parties that I plan just as fun and interesting. Although my parties might not be up to snuff quite yet, I have learned a few tricks that might help you, too. Check out this website for more information on creating memorable events.


3 Tips for Planning a Successful Hybrid Event

Gone are the days when conferences and corporate events were only in-person affairs. The Covid pandemic has brought to the forefront video conferencing and hybrid events with it. The Covid pandemic helped the world see that events don't need to be limited to people who can attend in person. Hybrid events that allow people to be there in-person and virtually are extremely powerful and can help spread messages and connectivity.  

Running a hybrid different is a little different from running an event only in person. You need a production design that ensures a good sound experience for everyone in attendance, and you need to be able to capture the audio and visuals so that those viewing and participating remotely can enjoy the experience as well.  

Get Creative About the Event Format 

There are lots of ways to run a hybrid event. You could have all the speakers come to one site and then pre-record the speakers, or you could have all the speakers in one location and run a live event. You could only invite people who are within driving distance to the event and host the event remotely for anyone who would need to travel by air to get to the event normally. You can have attendees in-person and allow for remote attendees as well.  

Think about what type of format works for your event and for the people you want to attend it. You want the event format to allow for connection and the spread of ideas while also allowing everyone to feel safe.  

Know Your In-Person and Virtual Numbers 

When hosting a hybrid event, it is important to know how many people will be attending the event in person and how many will be attending it virtually. Getting an in-person headcount will allow you to choose the right size venue and rent the right amount of equipment to host everyone in person. 

Knowing your virtual headcount is essential as well. You will want to ensure that you purchase a virtual event package that can accommodate the size of the audience that will be tuning in to watch live or to watch pre-recorded sessions. You need an online event package that will allow for sharing information and communication between attendees that is on-level with the size of the event. 

Make It Engaging 

One of the challenges with a hybrid event is to make the event engaging for an in-person and virtual event. There are so many ways that you can achieve this. 

You can ensure that you have solid audio and visual experience for everyone. You can allow moments and breakout sessions in-person for people to network, and you can work with a company that will allow for virtual attendees to break out and talk; networking shouldn't be limited to those who are in-person.  

When hosting a hybrid event, get creative about the event's format, know how many people will be attending in-person and virtually, use quality audio and visual set-up, and work to make the event engaging no matter how someone is attending.  

To find out more, contact a company like AVEX