The first time you decide to buy booth space at an exhibit or trade show can be quite daunting. After all, having never set up space in this type of public venue may leave you scratching your head and wondering how to proceed. Thankfully, you do have some options for making your first-time setup go smoothly.
To put your goods or services on display at the exhibit, purchase and use pop-together stands, canopies, etc. These are easy to set up and take down because all of the components, "pop together" and then become freestanding objects. This also makes transportation for all of your trade show and exhibit equipment a lot simpler because it should all fit in your own vehicle (once it is dismantled).
Folding Tables and Folding Chairs
The exhibit or trade show is not something you do everyday. That said, you can (sort of) treat it like a family picnic and use folding tables and folding chairs. If you have a lot of pamphlets, brochures, promotional materials, etc., you will need a folding table anyway. If you do not want to stand for eight or more hours every day at the exhibit, you will need a chair. None of these items are provided by the venue, and you will need to fit them in your vehicle. Ergo, folding tables and folding chairs are your best options.
Exhibit Builder Services
When you are totally lost, and desperate for some help (or at least some pointers), you can hire an exhibit builder. An exhibit builder's official job is to help you design, construct and assemble the whole of your exhibit/trade show components. He or she will show you a couple of different ways in which you could set up your booth area, then help you get what you need, and then put it all together for you at the trade show or exhibit in your rented space. Usually, these people charge by the project or by the hour.
The same builder can also help you take things down and load them when the show is over. Unless you were present to see everything go up and understand how to dismantle it and load it in your vehicle, you may want to pay the builder for the deconstruction of your booth as well. Some exhibit builders throw this service into a package deal when you buy a package of services.